Job Description

Job Description: Executive Assistant to Co-founder

Location: Chennai

Job nature: Permanent Full-Time

The person will work closely with the co-founder and shall provide executive support in a one to one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the co-founder. He/She must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The applicant shall interact/work with people including employees, volunteers, donors, communities, centre authorities, partner organisations, corporate and vendors.

Primary responsibilities include but are not limited to:

Provides a bridge in maintaining an efficient flow of information between all levels of the organisation including internal and external contacts
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, correspondence, reports and other tasks that facilitate the management team’s ability to effectively lead the organisation
Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of programmes / initiatives
Assists in coordinating the agenda of management team and staff meetings; summarises the minutes of meetings and follows up with appropriate individuals on closure of the actionable in a timely manner
Completes a broad variety of administrative tasks for the co-founder including managing appointments, completing expense reports, composing and drafting communication and compiling documents & reports
Researches, prioritizes, and follows up on all matters and concerns addressed to the co-founder, including those of a sensitive or confidential nature and recommends appropriate course of action, referral, or response
Works closely and effectively with the co-founder to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the co-founder updated
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures
Performs any other critical organisation tasks as maybe required by the co-founder.

Education Qualification / Experience:

Any graduate
Holding a Masters in Business Administration will be an advantage
More than 3 years of relevant work experience
Proficient in Microsoft Office (Word, Excel, and Power Point)

Knowledge, Skills and Abilities:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Demonstrates leadership to maintain credibility, trust and support of all
Creative and be able to enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented
Possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners and donors
Expert level written and verbal communication skills
Excellent computer skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
High Emotional maturity
Diligent with excellent attention to details
Highly resourceful team-player, with the ability to also be extremely effective independently
Forward looking thinker, who actively seeks opportunities and proposes solutions
Resourceful, responsible and self-starting.

Other Information:

Reporting to: Co-founder
Expected Age: Above 25
Scope: Full time
Remuneration: Based on the candidate’s profile
Expected Joining Date: Immediate