Job Description

Job Description: Executive Assistant to Co-founder

Location: Chennai

Job nature: Permanent Full-Time

The person will work closely with the co-founder and shall provide executive support in a one to one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the co-founder. He/She must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The applicant shall interact/work with people including employees, volunteers, donors, communities, centre authorities, partner organisations, corporate and vendors.

Primary responsibilities include but are not limited to:

• Provides a bridge in maintaining an efficient flow of information between all levels of the organisation including internal and external contacts
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, correspondence, reports and other tasks that facilitate the management team’s ability to effectively lead the organisation
• Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of programmes / initiatives
• Assists in coordinating the agenda of management team and staff meetings; summarises the minutes of meetings and follows up with appropriate individuals on closure of the actionable in a timely manner
• Completes a broad variety of administrative tasks for the co-founder including managing appointments, completing expense reports, composing and drafting communication and compiling documents & reports
• Researches, prioritizes, and follows up on all matters and concerns addressed to the co-founder, including those of a sensitive or confidential nature and recommends appropriate course of action, referral, or response
• Works closely and effectively with the co-founder to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the co-founder updated
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures
• Performs any other critical organisation tasks as maybe required by the co-founder.

Education Qualification / Experience:

• Any graduate
• Holding a Masters in Business Administration will be an advantage
• More than 3 years of relevant work experience
• Proficient in Microsoft Office (Word, Excel, and Power Point)

Knowledge, Skills and Abilities:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrates leadership to maintain credibility, trust and support of all
• Creative and be able to enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented
• Possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners and donors
• Expert level written and verbal communication skills
• Excellent computer skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• High Emotional maturity
• Diligent with excellent attention to details
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Resourceful, responsible and self-starting.

Other Information:

• Reporting to: Co-founder
• Expected Age: Above 25
• Scope: Full time
• Remuneration: Based on the candidate’s profile
• Expected Joining Date: Immediate