HR Officer

Educate Girls, Uttar Pradesh, India
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Job Summary

Job Description


This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis
Job Description – HR Officer
Designation HR Officer
Department HR and Admin
Location District Office
Employment type Employment contract
Report to District Manager, Assistant Manager – HR
Positions reporting to this role -
Employment level Junior
Organization Background
Established in 2007, Educate Girls (a project of 'Foundation to Educate Girls Globally') is holistically tackling issues
at the root cause of gender inequality in India's education system that has helped to ensure over 90% enrolment
and higher attendance as well as improved school infrastructure, quality of education and learning outcomes for
all girls.
Our comprehensive model helps communities assess their school situation, initiate action plans and empowers
them to sustain positive results at the lowest cost. Educate Girls believes that if girls in the most backward gender
gap districts are educated now, they will have the potential to enter the formal economy, gain employment and lift
their families out of poverty. By leveraging the government's existing investment in schools, Educate Girls delivers
measurable results to a large number of beneficiaries and avoids duplication or parallel delivery of services.
Because of the sustainability and scalability of the model, Educate Girls has grown from a 500-school pilot project
in the Pali district of Rajasthan to now serving thousands of schools, reaching millions of children in some of India's
most remote areas. The non-governmental organization has a management and outreach office in Mumbai and
operations in Rajasthan, Madhya Pradesh and Uttar Pradesh and is committed to launching interventions in
multiple new geographies across India over the coming years.
For further details about organization please visit www.educategirls.ngo
Our Values
Gender Equality Being able to treat people equally irrespective of gender
Integrity Possess the ability to “know and do” what is right
Excellence Being outstanding or extremely good, striving to lead by performance excellence
Collaboration
Working effectively and inclusively with a range of people both within and outside of the
organization
Empathy
Being able to understand and share the feelings of another and use that understanding
to guide our actions
Our Competencies
Strategic Thinking – Think big yet Taking Ownership – Feel Analytical Thinking – Stay true to
Version No:
JD No.: Version No.: V1
Effective date: April 2021 JD approved by: Assistant Manager HR

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis
act focused responsible & accountable your data
Developing Talent – Growing and taking people
together
Ensuring Alignment – Think differently but work
together
✓ Job Profile
✓ Scope & overview of the role:
The HR Officer is directly responsible for the employee life cycle management of all employees at district level.
✓ Areas of Responsibility:
1. Recruitment:
• Maintain a database of budgeted positions viz-a-viz current status, number of vacant
positions and work towards providing suitable manpower for vacant positions.
• Get directions from the AM - HR about the new positions, contribute actively in planning the
recruitment cycle of such new requirements and implement them.
• Completely responsible for recruiting the positions of Block Officers, Field Coordinators, Data
Entry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk
Executives.
• Generate offer letters; contract letters for the selected candidates issue them.
• Collect documents from employees as per standard checklist
• Maintain the personal files of the positions mentioned above at district level and update
them regularly.
2. On boarding and Induction:
a. Responsible for planning and ensuring systematic induction for all new employees of the
designations.
b. Ensure that induction plan is signed off and filed in the personal file of all employees.
3. Attendance and Leave management:
a. Track the attendance of all staff day wise in provided excel format (or) in the Spine Software
as per organization requirement and communication.
b. Track leave database, eligibility, availed and closing balances of leaves for the district in excel
format (or) Spine Software
c. Provide this information on monthly basis to the regional HR for payroll input.
4. Salary Processing / Payroll
a. Provide payroll inputs such as attendance summary, leave summary, other deductions to
payroll employee wise in specified format for processing payroll.
b. Review and updation of data in Spine software on regular basis.
5. Employee data
a. Maintain the complete data base of all employees in payroll in specified excel sheet / Spine
Software and update them regularly with any changes
b. Maintain and update the organograms for the district along with the master data of
employees
6. Performance Management
a. Track Probation reviews with timelines and ensure outcomes are communicated formally
through letters.
b. Communicate the process of annual / midyear appraisals, receive, verify the forms and share
the consolidated outcome in specified formats. 

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis
c. Ensure that contract renewals are done in a timely manner.
7. Employee Separation
a. Ensure resignation letters are received for employees who intend to leave.
b. Conduct exit interviews in specified formats and share with regional HR on a monthly basis.
c. Follow up for the clearance certificate and ensure final settlement is done within standard
agreed timeline.
8. Data Management
a. Maintain the HR files such as employee personal files, recruitment file, PF related documents
at the district level
9. Employee Engagement
a. Coordinate and manage a wide range of employee engagement activities on regular basis
b. Collaborate with District Manger on programs / activities that will maximize employee
engagement and satisfaction
c. Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
d. Support the various functions during the onboarding of new joiners to ensure the
orientation process is properly completed
✓ Core Responsibilities
• SPOC for all HR related communication for the district
• Visit and participate in the block level review meetings twice in a month.
• Handle employee grievances formally and informally, forward them to concerned department and follow
up for resolution.
• Play the role of Employee champion by knowing and counseling their employees as and when required.
✓ Liaise with (internal & external stakeholders)
• Internal: All functions
• External: Other NGOs, Agencies, Partners
✓ Education Background:
Post-Graduation in Human Resources, or Social Sciences
✓ Work Experience:
Minimum 3-5 years of experience in HR
A career in non-profit organization will be an asset
✓ Skills Set:
• Soft skills:
Excellent communication & articulation skills
Diligent and firm with high ethical standards
People management & people development
Critical thinking & analytical skills
Change management
Fluent in Hindi, good in English

This document reflects the job content at the time of designing the job description and will be subject to periodic change in the light of
changing operational and environmental requirements. Such changes will be incorporated in the job description on annual basis
• Technical skills:
Data management & analysis
Ability to connect operational challenges to HR activities
Project management
Knowledge of in-house ERP / automation systems
Current knowledge of labour laws, compensation & benefits, employee benefits"
Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)
✓ Travel requirement:
50-60% travel within districts, need based travel at State level
“Educate Girls is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged
to apply for this position. We are highly focused on accomplishing a gender balance at all levels and across functions
within the organization"


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