Job Description

Job title: District MIS & Admin Officer
Location: Hoskote, (Rural Bengaluru), Karnataka
Reporting to: District Coordinator

About WaterAid India:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of WaterAid International and uses the brand name ‘WaterAid’ in India.

JSCF or WaterAid India (WAI) seeks to improve access to clean water, decent toilets and good hygiene for everyone, everywhere. Our work is focused on the following themes:

• Safe, assured drinking water at a household level.
• Safely managed sanitation.
• Water, Sanitation and Hygiene (WASH) in Institutions (Anganwadis, Schools and Health Care Facilities).
• Hygiene education and Behaviour Change.

WAI country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Raipur and Patna. We currently work in 11+ states across the country. Being a direct implementing agency, we have our district and block level teams located close to our intervention villages. Further detail about WAI can be accessed at https://www.wateraid.org/in/

Role & Responsibility:

MIS reporting on monthly basis:
• Compile program progress from field team and update in MIS by 5th of every month
• Support project review by District Coordinator for MIS closure by 10th of every month
• Collect means of verification from field team and filing
• Conduct physical verification of work done and flag concerns to District Coordinator
• Support in commissioning of Assessment/Surveys and data collection and management
• Ensure timely submission of reports and MIS data with District Coordinator
• Preparation and timely submission of the MIS Project documentation to the WAI and donor as per the timelines

Reporting:
• Development and submission of different reports such as Weekly MIS reports and Monthly MIS report.
• Support District Coordinator for preparation of monthly reports and any other reporting requirement.

Others:
• Understand the project plan and Budget
• Support the planning, Budgeting and Reforecast exercise for the project
• Collect relevant primary and secondary data for the project
• Identify potential case studies from the project location and document
• Perform any other duties for furthering WAI’s programme implementation as may be assigned by District Coordinator

Administrative requirements:
• Manage the front office, oversee housekeeping, hospitality and logistics
• Maintaining staff attendance registers, leave records, Time sheet, various administrative registers.
• Management of office expenses and office routine supplies
• Review incoming correspondence and distribute them and prepare responses as directed
• Responsible for different hardware activities for RFQ, quotation collection, Comparative statement preparation, PO Preparation, vendor contract preparation, bill collection and timely booking to accounts
• Maintain a current list of contact of vendors for printing office stationery and manage procurement of office consumables and supplies for office pantry
• Safekeeping and proper filing of all HR files, RFQ files, contract files, timesheet and all admin related documents
• Asset management which includes ensuring assets safekeeping and maintaining / updating fixed asset and inventory register
• Maintaining stock and asset register and updating it regularly.
• Maintain track of bills received and support in processing all payment requests after satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.
• Filing of vouchers and maintenance of records on daily basis
• Reviewing of employee’s expenses reimbursement claims (Local Travel, Per diem etc.), reviewing claims as per policy.

Eligibilities and requirements

Education

• Post-graduate/graduate degree (or equivalent) in science, social sciences or similar fields.

Experience

• Work experience between 2-3 years in a similar organizational/ functional context
• Experience of using MS-office especially Strong Excel skills
• Experience in Report writing/Donor reports preparation

Skills, Aptitude and Attitude:
• Professional language proficiency in English, Kannada
• Experience in MIS, Survey /Assessments
• An analytical mind with great attention to MIS details and process, high level of careful MIS work.
• Willingness to travel extensively.

WAI, is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Women and the differently abled are encouraged to apply.

How to Apply:

Interested candidates can send their CVs via email to aksartalent@gmail.com with Subject line: ” Wateraid- Name of Position”.