Job Description

ob Description

Job titleDistrict MIS & Admin Officer

Grade7

LocationHyderabad, Telangana

Reporting toProgramme Coordinator

No. of Positions1

Contract DurationOne year (extendable)

About Organisation:

Org is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013.

Org seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in states we operate in and to workin small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.

We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.

Roles & Responsibility:

MIS reporting on monthly basis:

• Compile program progress from the field team and update in MIS as per
• Support project review by the District Coordinator for MIS closure as per
• Collect means of verification from the field team and filing
• Conduct physical verification of work done and flag concerns to the District Coordinator
• Support in the commissioning of Assessments/Surveys and data collection and management
• Ensure timely submission of reports and MIS data with the District Coordinator
• Preparation and timely submission of the MIS Project documentation to the donor as per the

Reporting:

• Development and submission of different reports such as Weekly MIS reports and Monthly MIS
• Support the District Coordinator for the preparation of monthly reports and any other reporting

Others:

• Understand the project plan and Budget
• Support the planning, Budgeting and Re-forecast exercise for the
• Collect relevant primary and secondary data for the
• Identify potential case studies from the project location and document
• Perform any other duties for furthering programme implementation as may be assigned by District Coordinator.

Administrative requirements:

• Manage the front office, oversee housekeeping, hospitality and
• Maintaining staff attendance registers, leave records, Time sheets, and various administrative
• Management of office expenses and office routine supplies
• Review incoming correspondence and distribute them and prepare responses as directed
• Responsible for different hardware activities for RFQ, quotation collection, Comparative statement preparation, PO Preparation, vendor contract preparation, bill collection and timely booking to accounts
• Maintain a current list of contact of vendors for printing office stationery and manage procurement of office consumables and supplies for office pantry
• Safekeeping and proper filing of all HR files, RFQ files, contract files, timesheets, and all admin-related documents
• Asset management which includes ensuring asset safekeeping and maintaining/updating fixed asset and inventory register
• Maintaining stock and asset register and updating it
• Maintain track of bills received and support in processing all payment requests after satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.
• Filing of vouchers and maintenance of records daily
• Reviewing of employee expenses reimbursement claims (Local Travel, Per diem, ), reviewing claims as per policy

Eligibilities and Qualifications:

Education:

1. Post-graduate/graduate degree (or equivalent) in science, social sciences or similar fields

Experience:

1. Work experience between 2-3 years in a similar organizational/ functional context
2. Experience of using MS-office, especially Strong Excel skills
3. Experience in Report writing/Donor reports preparation

Skills, Aptitude, and Attitude:

1. Professional language proficiency in English, Telugu
2. Experience in MIS, Survey /Assessments
3. An analytical mind with great attention to MIS details and processes and, a high level of careful MIS work. Willingness to travel extensively

We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on organizational needs and priorities, job requirements, and individual qualifications, without regard to race, religion, ethnic origin, gender, age, or sexual orientation. Women and the differently abled are encouraged to apply.

How to Apply:

Interested candidates can send their jobs@aksartalent.com with the subject line “District MIS & Admin Officer”